Category Archives: Executive Board

UTRID Board Planning Retreat Minutes | November 11, 2019

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Date: 11/9/2019

Conducting: Kimm Crosby-McConnachie
Call to Order:  10:00 am

In Attendance:

Kimm Crosby-McConnachie – President

Sarah Hemmert – Vice President

Greg See – Secretary

Ben Daniel – Treasurer

Deborah McHenry- Conference Chair

Erinn Pack- Professional Development Chair

Sheri Rameriz – Silent weekend/Camp Chair 

Adam Janisieski – Deaf Liaison

 

New Business – Kimm Crosby-McConnachie

Scholarship Committee

  • Sheri Rameriz is now the chair
  • Ben Daniel and Adam Janisieski will remain as the committee members
  • When an application is received Sheri will contact the committee members for a discussion and vote. Ben will check UTRID membership and Adam will check RID membership. 
  • Action Item: Sheri will make a flyer to advertise scholarships to the membership
  • Proposal: Kimm proposes that the scholarship amount for the coming year stay the same at $2250 per fiscal year
    • 2nd: Sarah
    • Discussion: This amount still falls within budget and matches the scholarship requests from previous years
    • Vote: All in favor

Procedures for Board Positions

  • To help ensure that new board members are aware of their responsibilities and the board procedures, each position will have a basic procedure document
  • Action Item: All board members will outline their position’s procedures in the shared Google Doc

PD Workshops – Theme: “Building a Vision of My team”

  • Saturdays 9-12am at  $30/members $65/non-member
    • Jan 11th- “Teaming Starts with Me Workshop”- (Teddi)
    • March 14th- “There’s No I In Team” – (Mike, Kaite M., Amber, Angela Spergeon)
    • May 16th- “CDI and Me: Stronger Together”- (Samond, Joseph Featherstone)
    • Sept 12th- “Hello, My name is…: Setting a Collaborative Tone” Soft skills (stay in room with client…work with all clients )  (Pamela, Trenton)  
  • Presenter compensation options:($50/hour, 2 year membership, or 2 free workshops) 
  • Budget for snacks/water: $25 per workshop
  • Action Item: Greg will reserve the space for workshops at the Deaf center. Preferably the B/C classroom or lecture hall, ~40 people in attendance

Terp Talks

  • 11:30-1:30pm   Free for members  $35/non-member
  • Feb 8th- Brick Oven- “Me: Confidence is…”-Heather (Confirmed) 
  • June 20th- Pizza Pie Cafe (orem/provo)- buffet – “You: Communication is…” (Jed- Confirmed)
  • Oct 17th- Leatherbys- “Us: Collaboration is…” (Kimm)
  • Presenter compensation options: ($25/hour, 1 year membership, or free workshop) -pay for facilitator’s lunch

Student Involvement Workshops

  • Thursdays 6-8pm   $5/student members $25/members $60/non-member 
    • Feb 20th- “Speed Mentoring” -Kimm
    • June 18th- “Clarification Techniques: How to Ask For What You Need”- Adam
    • Oct 15th- “Numbers” -Stephanie Belshe (Confirmed)
  • Presenter compensations options: ($50/hour, 2 year membership, or 2 free workshops) 
  • Budget for snacks/water: $25 per workshop
  • Action Item: Greg will reserve the space for workshops at the Deaf center. Preferably the B/C classroom or lecture hall, ~40 people in attendance

Board Meetings

  • Feb 22nd: 9am (Deaf Center)
  • May 9th: 9am (TBA)
  • June 13th: 9am (Deaf Center) 
  • July 11th: 9am (Deaf Center) 
  • Nov (retreat): 13th-15th (TBA)
  • Action Item: Greg will reserve the space for board meetings at the Deaf center.

Finances – Ben

  • Membership dues will stay the same
  • Workshops – Presenter fee
    •         $25/food for each workshop
  • Sponsorship – $2,225 + Revenue from silent auction $1,500
  • Conference – $10,000/ revenue for 8/2019  $5,500/profit

Silent Weekend – Sheri 

  • Better Together #InterpreterUnity
  • April 23rd-26th 
  • 35 attendee slots available (Certified Members Only)
  • Heber Rental – VRBO : #711406
    • 6 Queens (12 spots)
    • 11 Top Bunk 
    • 11 Bottom Bunk
    • 1 off the site if Ben’s Wife comes
  • CEUs: 0.12 
  • $150/person early bird (Jan1st-31st) 
  • $175 (Feb1st-March 31st)
  • $200 (April 1st-day of)  
  • T-shirts -UTRID cover cost

Interpreter Appreciation Day

  • May 6th
  • CERTIFIED MEMBERS
    • (1) $25 Visa Gift Card
    • (2) UTRID Workshop Coupons (up to $45 value)
    • (2) UTRID Membership Extension (1 yr)
  • ASSOCIATE MEMBERS
    • (1) $25 Visa Gift Card
    • (2) UTRID Workshop Coupons (up to $45 value)
    • (2) UTRID Membership Extension (1 yr)
  • Student MEMBERS
    • (1) $25 Visa Gift Card
    • (2) UTRID Workshop Coupons (up to $45 value)
    • (2) UTRID Membership Extension (1 yr)

 Conference

  • Theme: “Vision 2020”
    • Aug 6th-8th
    • 14 CEH
  • Things to add this conference
    • Morning “Huddle” 
    • Evening Wrap-up
  • Streaming Committee (lean on committee from PD)
  • KeyNote – Discuss possibilities
  • Sponsorships include organizational membership (for certain sponsorship levels)
  • Tabeling/booth (sell space, daily rate or full conference)
  • Sell advert space 
    • $25 full page (8.5×5.5)  
    • $15 half page (5.5×4.25) 
    • Discount for deaf businesses
  • BUDGET: $5,500-$6,500
  • Attendee Cost 
    • Member $175/person|NonMember $215 1 Month early bird, Registration opens May 1-May31st)
    • Member $200/person|Nonmember $240  (June1st- July 31st)
    • Member $250|Nonmember $290 (Aug 1-Aug 6th)
  • Planning Meetings
    • Feb 1st, 9-10:30am at Deaf center
    • Feb 29th, 9-10:30am at Deaf center
    • May 9th, 9-10:30am at Deaf center
    • June 20th and July 11th held with the board meeting
    • Action Item: Greg will reserve meeting space at Deaf center

 Sub For Santa – Sarah

  • Possibly hand off planning to the MAL-UAD Liaison
  • Dec 4th 2020 (Reserve Kitchen & Gym) 6-8pm  
  • Set up at 4:00

Streaming committee

  • A committee will be established to plan and run streaming services during workshops
  • This position will be aligned with MAL- Outreach & Technology

Finances Continued – Ben

  • Workshops – Presenter fee
    •         $25/food for each workshop
  • Sponsorship – $2,225 + Revenue from silent auction $1,500
  • Conference – $10,000/ revenue for 8/2019  $5,500/profit

Meeting Adjourned 4:45pm