Proposed Bylaw Changes

Dear Member of UTRID, 

 The Board of Directors strives for excellence while representing and supporting you—a prized associate of UTRID. Consistently at the forefront of our discussions as a board are matters of optimizing the organization and improving the experiences of our fellow UTRID members. With our annual conference less than a month away, the Board of Directors is pleased to announce two proposed changes to the UTRID Bylaws, each requiring ratification by the membership. Voting will take place in our annual Business Meeting on Aug. 8th, in conjunction with the 2020 VISION Conference. 

Please review the information below and consider any points of discussion you may feel necessary to address in the Business Meeting. Please note that you must be a current member of UTRID and a voting member of RID to cast a vote in the UTRID Business Meeting.  

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Proposition  #1

As with any new experience, it can take time for someone entering a board position to learn the ropes and reach their greatest potential as they serve members of the organization. The proposed change will help give board members additional opportunity to continue to serve in their positions after learning the ropes, which is something that will help increase the effectiveness of the board.

As expected, it can take some time for recently elected members of the Board of Directors to find their stride in their new position. Proposition #1 will make it possible for members of the Board to continue serving in capacities even after becoming familiar with the operations of their role; this proposition intends to increase the effectiveness of the board.

Proposal: 

First, adjust the current term limit from 2 to 3 consecutive terms in one office. 

Secondly, increase the maximum number of consecutive terms in an executive office from 3 to 4. 

Please note: there will be no consecutive maximum of the total number of years that a MAL (Member at Large) may serve on the board, but they will be bound by the 3 consecutive terms in one office.

Article IV, Section 2:B of the UTRID Chapter Bylaws shall be revised to state:

No officer shall hold the same office for more than three (3) consecutive terms. In addition, no officer shall serve more than four (4) consecutive terms on the executive board of directors. 

The election schedule and terms of service shall continue as presently instituted:

Odd Years Even Years
President

Secretary

MAL (Student Involvement)

MAL (Public Relations/Membership Outreach)

MAL (Silent Weekend/Camp Planner)

Vice President

Treasurer

MAL (UAD Liason)

MAL (Conference Planner)

MAL (Professional Development)

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Proposition #2

As presently instituted, when a new member of the UTRID board is elected, the outgoing board member continues involvement for a 2-month transitional period. With the amount of responsibility designated to the role of President, we believe an additional system of support would benefit both the incoming President and the operations of UTRID.

Proposal: Change the outgoing term of transitional service for the president and create the title of Past President to serve in an advisory capacity with no voting rights.

Article IV, Section 2:D of the UTRID Chapter Bylaws shall be revised to state:

The Outgoing president shall be named Past President and continue to serve in an advisory capacity for 12 months, without voting privileges. All other outgoing Board members will serve an additional two months during the transitional period without voting privileges.    

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The proposals above will be made at the UTRID business meeting on Saturday, August 8th at Noon. If you have any points of concern regarding these proposals, please join us at the meeting.

Our conference planning committee continues to work hard to bring us a fantastic conference this historic year! Please visit the 2020 VISION One-stop Info Shop for additional information on the UTRID 2020 VISION Conference.

 Sincerely,

UTRID Board of Directors

Volunteer Release of Liability

As a volunteer of UTRID, I am committed to the mission, vision and guiding principles of UTRID. I am committed to helping fulfill the stated vision of UTRID.

CODE OF CONDUCT
As a volunteer, I agree to the following Code of Conduct, whereby it is my responsibility to:
1. Not be under the influence of drugs or alcohol before or during my assigned shifts and duties.
2. Dress appropriately for my job responsibilities as a representative of UTRID including wearing closed toe shoes.
3. Return phone calls/emails in a timely manner.
4. Come to meetings on time and fully prepared.
5. Treat everyone I come in contact with while representing UTRID with respect and professionalism. Harassment of any kind will not be tolerated and may result in immediate removal from UTRID activities.
6. Honor the decision making process of the Executive Board, Committee Chairs, and rule of majority.
7. Endeavor to keep disagreements and controversies impersonal and to promote unity.
8. Maintain a positive presentation about UTRID and all community partners to the public through words and actions.
9. Speak up and participate with questions, concerns, and insights as they arise.
10. Not use my volunteer position for any personal gain.
11. Understand that I am personally responsible for any expenses unless explicitly approved in writing by an Executive Board member.
12. Never sign a contract committing UTRID.

As a UTRID volunteer, I promised to carry out the above agreement to the best of my abilities. I understand that I may be removed if I fail to act in good faith on any part of this agreement. In return, I will be respected as a valued volunteer whose contributions will be honored and recognized.

RELEASE OF LIABILITY

In exchange for participation in the activity of UTRID, and/or use of the property, facilities and services associated with UTRID.

1. I agree to observe and obey all posted rules and warnings, and further agree to follow any oral instructions or directions given by UTRID, or the employees, representatives or agents.
2. I recognize that there are certain inherent risks associated with the above described activity and I assume full responsibility for personal injury to myself and (if applicable) my family members, and further release and discharge UTRID for injury, loss or damage arising out of my or my family’s use of or presence upon the facilities of UTRID, whether caused by the fault of myself, my family, UTRID or other third parties.
3. I agree to indemnify and defend UTRID against all claims, causes of action, damages, judgments, costs or expenses, including attorney fees and other litigation costs, which may in any way arise from my or my family’s use of or presence upon the facilities of UTRID.
4. I agree to pay for all damages to the facilities of UTRID caused by my or my family’s negligent, reckless, or willful actions.
5. Any legal or equitable claim that may arise from participation in the above shall be resolved under Utah law.
6. I agree and acknowledge that I am under no pressure or duress to sign this Agreement and that I have been given a reasonable opportunity to review it before signing. I further agree and acknowledge that I am free to have my own legal counsel review this Agreement if I so desire. I further agree and acknowledge that UTRID has offered to refund any fees I have paid to use its facilities if I choose not to sign this Agreement.
7. This Agreement and each of its terms are the product of an arms’ length negotiation between the Parties. In the event any ambiguity is found to exist in the interpretation of this Agreement, or any of its provisions, the Parties, and each of them, explicitly reject the application of any legal or equitable rule of interpretation which would lead to a construction either “for” or “against” a particular party based upon their status as the drafter of a specific term, language, or provision giving rise to such ambiguity.
8. The invalidity or un-enforceability of any provision of this Agreement, whether standing alone or as applied to a particular occurrence or circumstance, shall not affect the validity or enforceability of any other provision of this Agreement or of any other applications of such provision, as the case may be, and such invalid or unenforceable provision shall be deemed not to be a part of this Agreement.
9. Any controversy or claim arising out of or relating to this contract, or the breach thereof, shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof.

Medical Treatment: Volunteer does hereby release and forever discharge UTRID from any claim whatsoever which arises or may hereafter arise on account of any first aid, treatment, or service rendered in connection with Volunteer’s Activities with UTRID.

Photographic Release: Volunteer hereby consents to all uses by UTRID of Volunteer’s voice, likeness, or image in connection with any photographs, recordings, websites and all other printed and electronic forms and media (“Permitted Uses”). Volunteer hereby forever releases the Company and its directors, officers, employees and agents from any and all claims, actions, damages, losses, costs, expenses and liability of any kind, arising under any legal or equitable theory whatsoever at any time during or after the period of volunteer services in connection with any Permitted Use.