2020 UTRID Business Meeting

Saturday, August 8th, Noon-1:30 PM

RSVP here at your earliest to attend the live-streamed Business Meeting.

This year’s Business Meeting will include elections for open board positions and voting to ratify changes to the UTRID Bylaws. 

 

Open Board Positions & Nominations

Board positions will be voted into office during the Business Meeting of this year’s Bi-Annual State Conference—2020 Vision.

Nominations are being accepted for the following positions:

• Vice President
  • The Vice-President shall, in the absence or disability of the President, perform
    all duties of the President and in so acting shall have all the powers of the
    President.
  • The Vice-President shall serve as Director of Committees and oversee all committees operating according to the UTRID Bylaws.
  • The Vice President shall perform other duties of the office as prescribed by the Board of Directors.
• Treasurer
  • The Treasurer shall maintain the financial records of the organization, making at least quarterly financial records of the organization, making at least quarterly financial reports to the President, maintaining the financial accounts, and making payments for authorized expenditures.
  • The Treasurer shall perform other duties of the office as outlined in the UTRID Bylaws and as prescribed by the Board of Directors.
• MAL (UAD Liaison)
  • The UAD Liaison is responsible for forming a committee to plan and execute the annual Sub-for-Santa fundraising drive. The UAD Liaison shall act as a liaison between the UTRID Board of Directors and the board of directors for UAD, coordinating communications between the organizations.
  • Members-at-Large shall act as liaisons to the Board of Directors from the membership, working directly with the membership assisting with the coordination of activities and communications within the organization.
• MAL (Conference Chair)
  • The Conference Chair is responsible for forming a committee to plan and execute the Bi-annual State Conference & Bi-annual Mini-Conference.
  • Members-at-Large shall act as liaisons to the Board of Directors from the membership, working directly with the membership assisting with the coordination of activities and communications within the organization.
• MAL (Professional Development)
  • The Professional Development MAL is responsible for forming a committee to plan workshops and Professional Development activities for the membership of UTRID.
  • Members-at-Large shall act as liaisons to the Board of Directors from the membership, working directly with the membership assisting with the coordination of activities and communications within the organization.

Please see Article IV, Section 4 of the UTRID Chapter Bylaws for detailed descriptions of each position.

 Nominations are due Aug 8, 2020

• Nominations may be made on the floor of the business meeting; individuals may decline a nomination.
• Email nominations to [email protected]. Email subject must read “2020 Board Nomination” and must include (1) the name of the individual being nominated, (2) the position for which they are being nominated, and (3) the nominee’s email address.
• Questions? Email: [email protected]

 

Proposed Bylaw Changes

 

Proposition  #1

As with any new experience, it can take time for someone entering a board position to learn the ropes and reach their greatest potential as they serve members of the organization. The proposed change will help give board members additional opportunity to continue to serve in their positions after learning the ropes, which is something that will help increase the effectiveness of the board.

As expected, it can take some time for recently elected members of the Board of Directors to find their stride in their new position. Proposition #1 will make it possible for members of the Board to continue serving in capacities even after becoming familiar with the operations of their role; this proposition intends to increase the effectiveness of the board.

Proposal: 

First, adjust the current term limit from 2 to 3 consecutive terms in one office. 

Secondly, increase the maximum number of consecutive terms in an executive office from 3 to 4. 

Please note: there will be no consecutive maximum of the total number of years that a MAL (Member at Large) may serve on the board, but they will be bound by the 3 consecutive terms in one office.

Article IV, Section 2:B of the UTRID Chapter Bylaws shall be revised to state:

No officer shall hold the same office for more than three (3) consecutive terms. In addition, no officer shall serve more than four (4) consecutive terms on the executive board of directors. 

The election schedule and terms of service shall continue as presently instituted:

Odd Years	Even Years
President Secretary MAL (Student Involvement) MAL (Public Relations/Membership Outreach) MAL (Silent Weekend/Camp Planner)	Vice President Treasurer MAL (UAD Liason) MAL (Conference Planner) MAL (Professional Development)

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Proposition #2

As presently instituted, when a new member of the UTRID board is elected, the outgoing board member continues involvement for a 2-month transitional period. With the amount of responsibility designated to the role of President, we believe an additional system of support would benefit both the incoming President and the operations of UTRID.

Proposal: Change the outgoing term of transitional service for the president and create the title of Past President to serve in an advisory capacity with no voting rights.

Article IV, Section 2:D of the UTRID Chapter Bylaws shall be revised to state:

The Outgoing president shall be named Past President and continue to serve in an advisory capacity for 12 months, without voting privileges. All other outgoing Board members will serve an additional two months during the transitional period without voting privileges.    

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The proposals above will be made at the UTRID business meeting on Saturday, August 8th at Noon. If you have any points of concern regarding these proposals, please join us at the meeting.

 

 

Our conference planning committee continues to work hard to bring us a fantastic conference this historic year! Please visit the 2020 VISION One-stop Info Shop for additional information on the UTRID 2020 VISION Conference.